How To Write A Cover Letter On Microsoft Word 2003

Writing a cover letter can be as time consuming as writing a resume. While the information is generally not as detailed, it is sometimes difficult to find the right words to describe your career experience.

Since most of us don’t get a chance to write cover letters every week, it’s no surprise we are all rusty in our cover letter writing technique. So we built a simple cover letter template designed to just help you get a quick start.

This cover letter template isn’t designed to be a cookie cutter cover letter. It should be used as primer to fill in your specific information.

Below you will find a Microsoft Word document which can serve as a template for writing a cover letter. This is a very basic document that should save you a short bit of time and at least keep you from guessing what to put into a cover letter and how to set up the formatting and margins.

Right Click and Select Save As in order to download it to a file on your computer. Otherwise, if you have Microsoft Word on your system, you can left click and it will open the document in your browser. The document should open fine in Word Pad. The cover letter you create from this cover letter template should remain brief and should always include specific information about your career.

Cover Letter Template

Download Cover Letter Template in Microsoft Word Format

If you are unsure what kind of information to put in a cover letter, we suggest that you visit our other main sections on cover letter writing. We have other great resources for building a cover letter, which include:

Cover Letter Examples – Take a look at some of the examples. You can get great ideas based on how professional writers structured the cover letter while also reviewing the wording of statements in the introduction, body and closing of the letter. You can use the these examples as cover letter templates. Just be sure to change the sample information and use your own experience.

Writing Guides – Includes a collection of articles on resume and cover letter writing and some guides for using the cover letter to it’s full potential. The tips and advice are essential to writing a good document. Articles go over important parts of the document, etiquette, frequently asked questions and common mistakes.

Free Cover Letter Templates for Microsoft Word

A good cover letter can mean the difference between catching the hiring manager’s attention and languishing in job search limbo. But many job seekers find it hard to stare down that blank page. How do you summarize your most important qualifications in way that makes it clear that you’re the best candidate for the job?

Cover letter templates can help. A template will give you a "fill in the blank" format you can use to create your own letter to send with your resume when you apply for a job.

It will save you a few steps and help you structure your letter in a professional way.

Free Microsoft cover letter templates are available online from Microsoft Office Online, as a download for Microsoft Word users, or are available within your Word program, to use to create cover letters for jobs. Note that not all templates may work with all versions of Word, so check before you download. There will be a message next to the download button advising if there are restrictions.

Not a Microsoft user? Google Docs also has free template samples available for letters and resumes. Using any of these templates can help you to feel confident that you are properly writing and formatting your cover letter.

Free Microsoft Word Cover Letter Templates

There are a variety of templates available for Microsoft Word. Template options include general cover letters and both job- and career-specific cover letter samples.

For example, there are cover letter templates for professionals, temporary workers, and candidates who are sending in their resumes unsolicited.

Microsoft Word also offers a variety of different cover letter template designs, with resume templates to match. Note that if you choose one of these fancier template designs, you’ll want to choose a resume template to match.

It’s important to be consistent in your application materials, whether it’s matching your cover letter to your resume or choosing a font or format. Ideally, your experience should stand out to the hiring manager, not your stylistic choices.

To Access Cover Letters From Your Computer:

Open Microsoft Word, then click on:

Then, search for online templates by typing your keywords (e.g., “cover letter”) in the field provided.

How to Access the Microsoft Cover Letter Templates

If you don’t own a copy of Microsoft Office or a subscription to Microsoft 365, you can still access cover letter templates via Microsoft Office Online.  These templates are free and editable online.

Visit the Microsoft Cover Letter Templates website, browse the cover letter templates, then click on the title to preview the sample. You'll need to sign up for a free account to edit the document.

Once you find a template you like, click Edit In Browser, then follow the instructions to customize and save your cover letter.

There are also sets, which include matching resumes and cover letters, available to use.

Use the Template to Create a Customized Cover Letter

Once you have downloaded or opened a cover letter template file, type over the text in the file to create your own, personalized cover letter.

The template will include all the relevant information that you need to include in your document. Simply change the generic version to include your personal and professional information.

It's a good idea to include additional details about your qualifications and experience. Take the time to match your qualifications to the job description. Include keywords related to your skills and achievements.

To customize your cover letter further, look for a contact person at the company, ideally the hiring manager or HR contact, and address the letter to this person. If you have an employee contact at the company who is willing to refer you, be sure to mention them as soon as possible in the cover letter. Employee referrals carry a lot of weight with hiring managers.

Double-check to make sure there is none of the template information left in your final saved version.

Carefully proofread for grammar and typographical errors before saving and sending your cover letter.

To avoid sending a blank template or the wrong version of your cover letter, choose a file name that’s easy to remember. It should always include your name, and may also contain the name of the position to which you’re applying. Avoid version numbers and cutesy nicknames.

More Templates for Resumes and Letters

More Microsoft Letter Templates
Microsoft letter templates are available as a free download for Microsoft Word users or are available within your Word program, to use to create a variety of letters. There are letter templates for cover letters, resignation letters, reference letters, thank you letters, interview letters, and a variety of business letters.

Microsoft Word Resume Templates
Microsoft resume templates are available as a free download for Microsoft Word users to use to create a resume. Microsoft Word resume options include basic resumes, job-specific resumes, and career-specific resumes.

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